Who We are
The British Czech and Slovak Association is a charity that aims to advance the education of the public in matters relating to the history, politics, science, economies, arts and literature of Britain and the Czech and Slovak Republics. The charity is registered in England and Wales (1049411). Our charity registered address is 643 Harrow Road, Wembley, Middlesex HA0 2EX.
Please read this policy carefully so you can understand: –
* Our legal reason for processing data
* How we collect your personal information
* What information we collect
* How we use your information
* Direct marketing
* Who we share your information with
* How long we keep your personal information
* How we protect your information
* Your rights regarding the information we hold
* Updating your details
* Cookies and website links
Our legal reason for processing data
The legal reason we rely on for processing your data will depend upon the circumstances in which it is being collected and used, but will in most cases fall into one of the following categories: –
* where you have provided your consent to allow us to use your data in a certain way
* where the processing is necessary to carry out a contractual relationship
* where it is in our legitimate interest in order to deliver our charitable aims and objectives, generate income and for administrative, financial and regulatory compliance purposes
* where the processing is necessary in order for us to comply with a legal obligation
How we collect your personal information
We collect personal information in the following ways:
* When you give it to us directly
We collect and keep information about you whenever you engage with us. For example, when you chose to become a member, register for an event or submit an enquiry, make a donation, fundraise on our behalf, apply for a volunteering opportunity, or otherwise give us any other personal information.
* When you give permission to other parties to share it with us
* Your name
* Your contact details (address, email address, phone number)
* Your Gift Aid status
* Your food preferences – only when appropriate, such as participation in a fundraising event
* Your age/date of birth – only when appropriate, such as participation in a fundraising event where age restrictions may apply
As details relating to people’s health is consider sensitive data we will only collect this information if there is a clear reason for doing so and with explicit consent.
How we use your information
How we use the information will largely depend on your relationship with us and why you are providing it. We may use the information you provide to :-
* Fulfil your requests and to give you the information, support, services, or products you ask for.
* Keep a record of your relationship to us, details of any contact or communication which we have with you and to comply with our administrative duties and financial regulations.
* Process donations and other financial payments, including sending thank you letters and receipts.
* Make claims for Gift Aid on your donations with HM Revenue and Customs (if your consent has been provided).
* Carry out statistical analysis in order to develop organisational strategy and help us to understand how we can improve our services and meet the needs of people that require our help.
* Investigate and respond to, complaints, legal claims or other issues. At times, we may need to use your personal information to prevent fraud or to identify misuse of our services.
* Monitor and record information on volunteers for the purpose safety and insurance purposes.
* We may also use your personal information for other purposes which we specifically notify you about and, where appropriate, obtain your consent.
If you choose for us to contact you by email, every message we send will include a link to enable you to opt out of receiving future marketing messages.
You can also change your preferences or opt out of marketing communications by email to email@example.com.
Who we share your information with
We never sell any of your personal information to any organisation for any reason.
Who we may share your information with largely depend on your relationship with us and why you are providing it. We may share your information with:-
* HM Revenue and Customs, to enable us to make Gift Aid claims on donations (if your consent has been provided).
* Banks and payment providers – to authorise and complete payment transactions.
* Carefully selected partners who provide specialist services we request. This may include IT and database consultants who support our IT systems and have agreed to non-disclosure agreements which prevent them from using your data for anything other than the clearly defined purpose relating to the service they are providing.
* Event organisers who operate events and activities which we have elected to join and which you have chosen to participate in.
* Our financial and legal advisers in the event we need to obtain advice and protect or defend our legal rights.
*Law enforcement bodies in order to comply with any legal obligation or court order, or which we reasonably believe that we need to disclose your information for such purposes.
* Other organisations for the purposes of fraud prevention, misuse of our services, money laundering or safeguarding.
* We will only ever share your data in other circumstances if we have your explicit and informed consent.
How long we keep your personal information
We keep records for as long as required to operate our services in accordance with legal, tax and accounting requirements. Where your information is no longer required, we will ensure it is disposed of in a secure manner.
How we protect your information
We place great importance on keeping your information secure, accurate and up to date.
We have security measures in place to attempt to protect against the loss, misuse and alteration of personal data under our control. Whilst we cannot ensure or guarantee that loss, misuse or alteration of data will not occur while it is under our control, we use our best efforts to try to prevent this.
Unfortunately, transmission of information over the internet is never completely secure. Whilst we do our best to protect the security of your information we cannot guarantee that loss, misuse or alternation of data will not occur whilst data is being transferred, so any transmission is at the user’s own risk.
Any credit or debit card details provided via online remain with our payment partner(s) and do not reach us.
Some service providers may be based outside of the European Economic Area (EEA) however, we will endeavour to ensure that any data transfers outside of the EEA are carried out in compliance with relevant data protection legislation and that the processing of your data is subject to appropriate security measures.
Your rights regarding the information we hold
The law requires that the processing of any personal information is always carried out in a fair and balanced way that does not overly impact the rights of the person concerned.
You have the right to request a copy of the personal information we hold about you and details of how we use that information (called a Subject Access Request). If you think any of the personal information we hold about you is inaccurate, you may also request it is corrected. You also have a right, in certain circumstances, to require us to stop processing your personal information.
For more information about your rights please go to the Information Commissioner’s Office website at ico.org.uk.
If you wish to exercise any of these rights please email firstname.lastname@example.org or write to us at the contact address shown below.
Updating your details
If you want to update any of the information we hold for you, or you think any information we have about you is incorrect or incomplete, please email email@example.com or write to us at the contact address below.
Cookies and Links
If you wish to restrict or block web browser cookies that are set on your device, you can do this through your browser settings; the help function within your browser should tell you how. Alternatively, you may wish to visit www.aboutcookies.org , which contains comprehensive information on how to do this on a wide variety of desktop browsers.
If you have any questions about this policy, need to update your details, or would like to exercise your rights with respect to your personal information, please contact us at:-
643 Harrow Road, Wembley, Middlesex HA0 2EX
or email: firstname.lastname@example.org
You also have the right to contact the Information Commissioners Office if you have any concerns about Data Protection via:
Tel: 0303 123 1113
or by email via https://ico.org.uk